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SCA Shared Computer Activation: How to activate Office 365 on hosted remote desktop server


SCA – Your Office Anywhere authorised for Shared Computer Activation to host Office 365 ProPlus on Hosted Desktops

Your Office Anywhere are (currently) one of only a very small number of companies in the UK authorised to host Office 365  and Microsoft 365 Business on a hosted remote desktop server.    Why is this important?   Office 365 is becoming increasingly popular as a way for businesses to licence Microsoft Office, but until recently it wasn’t possible to activate Office 365 on a remote desktop server (aka terminal server).   This meant that companies running other line of business applications on this type of cloud service were not able to integrate their programs with Office 365 or had to pay twice for the Office licenses through a different license program.  Microsoft have since made some changes that allow Office 365 ProPlus to run on a remote desktop server.  This can be done with an “on premise” remote desktop server or on Azure, but only Tier-1 3rd party hosting companies that meet certain criteria, such as Your Office Anywhere, are authorised to host Office 365 on their remote desktop servers.

Shared Computer Activation – SCA

A remote desktop server is an example of a “Shared Computer” i.e. a computer where multiple users connect and run applications at the same time, and the ability to run Office 365 on these computers is called Shared Computer Activation or SCA.

It’s important to note that only Office 365 ProPlus or plans that include ProPlus such as E3 or E5 will activate on a shared computer.  Recently this was changed to also include Microsoft 365 Business. Plans such as Business, Business Premium or Business Essentials cannot be used on a shared computer, they won’t activate.

Hosted Desktops/Remote Desktops

Cloud computing is about more than just Microsoft Office and hosted remote desktops give business the ability to run any Windows application in the cloud and enjoy the technical and financial flexibility that cloud computing brings.   Now with Shared Computer Activation for Office 365 ProPlus and Microsoft 365 Business, the ability to integrate your line of business application with Office 365 means you can run all of your business IT in the cloud, removing the need for any onsite IT infrastructure.

How would you use this in real life?

A good example of using Office 365 ProPlus on a hosted desktop platform would be a business running an off the shelf accounting, CRM or stock control package.   Often an application like this will have the functionality to “Export to Excel” to generate reports, produce Quotes in Word format or email using Microsoft Outlook.   Having the ability to use an existing Microsoft 365 Business or Office 365 ProPlus licence on the hosted desktop saves the need to purchase or rent additional Office licences when integrating applications with Office.

To find out more about SCA for Office 365 or hosted remote desktops in general please get in touch via our contact form below.   There’s also more information about SCA here.

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